Senior Administrative Assistant

July 8, 2024

Annual Salary Range: $52,163.00 – $78,901.22 

Ramsey/Washington Recycling & Energy (R&E) is seeking a full-time Senior Administrative Assistant. R&E is a joint powers entity formed by Ramsey and Washington Counties. R&E coordinates recycling and waste programs between the two counties and owns and operates the Ramsey/Washington Recycling & Energy Center (R&E Center) in Newport, Minnesota (recyclingandenergy.org). R&E’s vision is vibrant, healthy communities without waste, and R&E works to accomplish this mission through partnerships and innovation. 

This position will provide professional administrative support to the R&E Executive Director and support the work of the R&E Board, its committees, and the Partnership on Waste and Energy Board. 

This is executive level administrative work that includes: 

  • Managing executive level calendars and scheduling meetings and conferences  
  • Preparing meeting agendas, gathering needed information and materials, and taking and distributing minutes 
  • Screening incoming calls and mail and independently responding to inquiries  
  • Handling highly confidential information with discretion  
  • Drafting, proofreading, and distributing presentations, memos, or other correspondences  
  • General administrative support duties such as note taking; photocopying; faxing; preparing, maintaining and updating files; entering and assembling data; and developing and maintaining file and information retrieval systems 
  • Gathering information, making calculations, and preparing statistics to assemble a variety of reports, charts or manuals 
  • Assisting in managing R&E’s external website and SharePoint site 
  • Representing the county manager or a member of the executive team in both internal and external meetings as requested 

Successful candidates will have these and other knowledge, skills, and abilities. See full job description for more details: 

  • Proficiency with personal computers in a Microsoft Office environment, utilizing word processing, spread sheet and presentation programs 
  • Excellent coordination skills 
  • Excellent communication and interpersonal skills, with effective written communication, including developing, proofing and editing documents 
  • Excellent organizational skills with attention to detail and ability to prioritize and multi-task 
  • Knowledge of operation with photocopier, calculator, and telephone equipment 
  • Ability to work independently with minimal direction and oversight 

Minimum Qualifications: A valid Class D driver’s license is required. 

Education: High school diploma or equivalent. 

Experience:  Six years of clerical experience, including two years working as an Administrative Assistant or equivalent. 

Substitution: Post-high school education can substitute for the general clerical experience on a year-for-year basis for up to four years of experience. 

A detailed job description can be found here: Senior Administrative Assistant  

Position open until filled. Applicants should respond promptly as the initial review of applications and supplemental questions will occur on July 22, 2024. 

To Apply: 

To apply for an R&E job, all of the following are required to be completed. 

  1. Complete the job application 
  2. Thoroughly answer allSupplemental Questions
  3. Send job application and supplemental questions to Human Resources by emailing completed application and supplemental questions to HR@recyclingandenergy.org. 

The job description and supplemental questions are both fillable-PDFs. Learn how to use fillable PDFs. You may also print the application and supplemental questions and complete them. 

Ramsey/Washington Recycling & Energy provides equal access to employment, programs and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, marital status, sexual orientation, public assistance or national origin.